Frequently asked questions or FAQs are listed questions and answers to commonly asked questions from staff to the business and purchasing offices.
These answers to FAQs are provided to assist you with some of the
basic questions received in the office. We are posting them here to
communicate answers for staff's ease of use. It is our hope that you
find this webpage helpful and informative.
This page is under development and new questions will be added as
they arise and will be posted with answers on a regular basis.
Can I purchase a portable fan or heater with district funds for my work area?
Personal fans/heaters cannot be purchased
with district funds. Is there a problem with the climate control in
your work area? If yes, call M & O and they will troubleshoot the
Can I purchase a fan for the copier workroom with district funds?
Due to the heat generated in small copier
rooms, it may be necessary to increase the air movement in these areas
and purchasing a fan is permitted for this purpose.
Can I have the district's Non-Profit number for a tax deduction?
Santa Maria-Bonita School District is a public educational institution.
Public schools are considered to be a political subdivision of the
State of California and are therefore tax exempt. Any contribution to a
political subdivision of a governmental agency is considered to be a
deductible charitable contribution as long as it is used for the public
good (IRC 170 (c)).
The Internal Revenue Code Section 170 (c)
defines charitable contribution or gift to or for the use of a state, a
possession of the United States, or any political subdivision of any of
the foregoing of the United States or the District of Colombia, but only
if the contribution or gift is made exclusively for public purposes. If
you have any questions please feel free to contact me. Please call
Dona Lundy at (805) 361-8132 for the district's Tax Identification
Can a school use a raffle to raise money?
The answer is everybody's favorite, it depends.
First, a student club may not conduct
a raffle -- ASB's, Student Government, Garden Club etc. Whatever the
club, the state does not want a student organization connected to
gambling, even for a good cause. So in this case the answer is no.
Second, a parent group may conduct
raffles as fundraisers IF it has registered with the Department of
Justice that they are an organization planning to operate "games of
chance". The following points should help:
- The group needs to have RECEIVED confirmation that its registration was received and is operative.
- The group needs to annually renew its registration and confirmation with the Department of Justice.
- The group needs to file a report for its activities regarding funds
raised, the uses, and expenditures incurred. Ninety percent (90%) of
the proceeds must be used for the beneficial purpose of the raffle.
For more information please review the information at this website:
Can I purchase
staff recognition items such as coffee mugs or tumblers with funds from
my school's discretionary or general allocation?
Expenditures of school funds must
be for a direct and primary public purpose to avoid being a gift.
Purchases of personal items are considered a gift a public funds.
Therefore, coffee mugs or tumblers or other such items are not allowed.
Suggestion: purchase supply items that staff can use on the job such as pens or notepads.
The legality of any expenditure
is determined by the "gift of public funds" provision in the California
Constitution, Article 16, Section 6. This constitutional provision
prohibits making any gift of public money to any individual (including
public employees), corporation, or other government agency. It states, "
. . . the Legislature shall have no . . . power to make any gift, or
authorize the making of any gift, of any public money or thing of value
to any individual . . . ."