Purchasing Cutoff Dates


Purchasing Cutoff Dates


 

 

In order to assure that items purchased are received in advance of the end of the year, it is necessary to have a purchasing cut off that allows ample time for deliveries.  The District purchasing cut off dates for FY 14/15 are as outlined below

Link to printable document

DESCRIPTION

FY 14/15

ESCAPE

CUTOFF DATE

ELECTRONIC

APPROVAL

COMPLETE

DELIVERED BY

New Requisitions for Out-of-Town Vendors

Requisitions for new purchases.

May 1, 2015

 

May 8, 2015

June 30, 2015

New Requisitions for In-Town Vendors

Requisitions for new purchases, including blanket purchase orders.

June 1, 2015

 

 

June 5, 2015

June 30, 2015

Warehouse Requisitions

Last day to requisition warehouse inventory items including forms.

June 5, 2015

 

 

June 11, 2015

June 30, 2015

Warehouse closed for inventory June 22-26. Warehouse orders may not be issued during this time.

Purchase Order Modifications

Adjustments, amount increases/decreases and budget code changes.

June 11, 2015

 

NA

June 30, 2015

Existing Blanket Purchase Orders

District Visa Credit Card purchase: Von’s, Albertson’s, Walmart and Smart-&-Final.

Online ordering: Office Depot and Southwest School Supply.

June 11, 2015

 

 

NA

June 30, 2015



 

Please plan accordingly for all of your end of year purchases, including summer school   activities.  Note: items or services not received by June 30, 2015 will be cancelled and the PO closed by Purchasing.

Escape will be opened for FY 15/16 as outlined below:

 

DESCRIPTION

FY 15/16

ESCAPE OPEN FOR FY 15/16 ENTRY

EFFECTIVE DATE FOR ORDERS

All Requisitions for FY 15/16purchases, including local, out-of-town and warehouse orders.  Includes Open/Blanket Purchase Orders

 

June 1, 2015

 

July 1, 2015

 

All questions and/or concerns should be directed to the Mark (Ext. 8175) or MaryLou (Ext. 8176).

Thank you for your cooperation,

Mark Lannon

Purchasing Supervisor